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Data and Systems Governance Guide

The Data and Systems Governance Guide helps institutions move from fragmented data practices to a more coordinated, strategic approach to data use.

Through a structured framework and visual journey map, this toolkit supports institutions in building responsible data infrastructure, strengthening data management, and advancing analytics aligned to institutional goals.

What You'll Find in This Toolkit

  • Guidebook and Journey Map 
    A phased framework with key activities and milestones
  • Templates and Planning Tools 
    Ready-to-use resources for implementation (e.g., action plans, data dictionary starter)
  • Supporting Documents 
    Materials to align on governance, metrics, and data definitions
  • External Resources 
    Curated content to deepen knowledge and support adoption

Who This Toolkit Is For

  • Chief Business Officers (CBOs)
  • Finance and Business Office Teams
  • Institutional Research and Data Analysts
  • IT and Data Management Leaders
  • Strategy, Planning, and Accreditation Teams
  • Cross-functional leaders involved in data-informed decision-making

How to Use This Toolkit

This toolkit is designed to meet institutions at different stages of data governance maturity:

Build Awareness (Getting Started)

— Low Lift

Use the early phases of the guide to develop a shared understanding of data governance principles and assess your current state.

Align and Plan (Developing Practices)

— Mid Lift

Engage stakeholders across campus, define roles and responsibilities, and begin building consistent data practices and policies.

Institutionalize (Scaling and Sustaining)

— Hight Lift

Advance governance structures, embed data practices into daily operations, and strengthen a culture of data-informed decision-making.

See This Toolkit in Action

Learn how institutions have used Data and Systems Governance Guide to improve student outcomes.

Establishing Data Structures and Systems to Improve Student Success

Kalamazoo Valley Community College
Read Case Study

Addressing Disparities in Student Retention and Graduation Rates Through Data Infrastructure and Analytics

North Park University
Read Case Study

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